9.29.2021 School Committee Meetings

Quincy School Committee

Teaching & Learning Subcommittee

**This meeting is a Committee of the Whole**


Mrs. Emily Lebo, Chair

Mr. Paul Bregoli & Mr. Frank Santoro, Subcommittee Members


Wednesday, September 29, 2021, 6:00 pm

Coddington Building, School Committee Room


Per Governor Baker’s order suspending certain provisions of the Open Meeting Law, G.L. c. 30A sec. 20, the public will not be allowed to physically access this School Committee meeting.  Members of the Public can access the meeting live on QATV Channel 22 or at www.qatv.org.  The meeting will also be recorded for rebroadcast and posted on the QPS website on Friday, October 1, 2021.




  1. ESSER III Grant Implementation Plan Review

                                                                           Superintendent Mulvey

                                                           Assistant Superintendent Perkins



  2. School Improvement Plan Overview

                                                                Assistant Superintendent Perkins

                                                                                                       Ms. Roy



A meeting of the Teaching & Learning Subcommittee was held on Wednesday, September 29, 2021 at 6:00 pm at the Coddington Building.  Present were Mayor Thomas P. Koch, School Committee Chair, Mr. Paul Bregoli, Mr. Doug Gutro (arrived at 6:10 pm), Mrs. Kathryn Hubley, Mrs. Courtney Perdios, Mr. Frank Santoro, and Mrs. Emily Lebo, Subcommittee Chair.  Also attending were Superintendent Kevin Mulvey, Assistant Superintendent Erin Perkins, Mr. Robert Cavallo, Ms. Allison Cox, Ms. Julie Graham, Mr. James Mullaney, Ms. Maura Papile, Ms. Kimberley Quinn, Ms. Madeline Roy, Mr. Keith Segalla, Mr. Edward Smith, Ms. Bridget Vaughan; and Ms. Laura Owens, Clerk.

Superintendent Mulvey introduced the Elementary and Secondary Emergency Relief (ESSER) III Implementation Plan.  Thanks to all who participated in the stakeholder meetings and completed the surveys, including students in Grades 5-12, staff members, and parents/guardians.  Ms. Perkins reviewed that the grant application requires a 20% reservation of ESSER III funds to address the loss of instructional time with evidence-based interventions.  Based on the feedback received, identified priorities included enhanced core instruction (purchasing and/or expanding use of high-quality, aligned instructional materials for curriculum areas including English Learners and Special Education; extending the school day/year and prioritizing student access to additional time by student need; tutoring programs and support); targeted student supports (acceleration academies during school year, vacations, and summer); conditions for student success/social-emotional and mental health supports (building and strengthening partnerships with community-based organizations to increase student/family access to services for mental/physical health and well-being; arranging for wraparound services to be provided at schools); and other interventions/strategies (translation services and technology upgrades).

Ms. Perkins reviewed the allowable expenditures for the ESSER III funding:  (1) Educational Technology; (2) Supplies and services that enable remote learning (including translation services); (3) Any activity authorized by Title I, II, III, IV, and IDEA; (4) Planning for and coordinating during long-term closures; (5) Mental health services and supports; (6) Activities to increase the unique needs of high needs students including low income, students with disabilities, English Learners, racial and ethnic minorities, students experiencing homelessness, and students in foster care; (7) Planning and implementing activities related to summer learning and supplemental afterschool programs; (8) Inspection, testing, maintenance, repair, replacement and upgrade projects to improve the air quality in school facilities; and (9) other activities necessary to maintain district operations and services.

Director of Business James Mullaney reviewed the budget for the $16,000,000 in ESSER III funding:  $3.7 million for mitigation of lost instructional time; $4.4 million for technology purchases; $2.0 million for curriculum purchases; $750,000 each for social-emotional programs, English Learner curriculum, and Special Education curriculum; and $3.7 million for capital expenditures (reimbursement to the City of Quincy for HVAC upgrades in 2020 and 2021).

Mr. Santoro asked what the next steps are to spend the funding as allocated.  Ms. Perkins said that areas for curriculum updates have been identified:  social studies for all elementary grades, ELA for K-5, English Learners, and Mathematics for Grades 3-5. 

Mrs. Hubley asked about the rollout of the tutoring services for students and afterschool enrichment programs.  Ms. Perkins said as soon as the grant application is approved, the funds will be available.  Tutoring will be provided on an invitation basis and there are multiple levels of intervention, small and large group, in addition to one-on-one tutoring.  The afterschool programs will be split between targeted invitation-only programs and others that are open to all students.  Mr. Mullaney confirmed that the timeline for funding availability is not yet set.

Mr. Gutro said this is excellent work with the short timetable for this implementation plan development.  Mr. Gutro asked what has changed in the plan based on the stakeholder input.  Ms. Perkins said the need for in-school counseling supports was a clear priority for survey respondents.  Other feedback aligned with the district priorities, including enrichment activities for afterschool and curriculum.  Mr. Gutro asked how we are determining learning loss for our students.  Ms. Perkins said the MAP Assessment for Grades 2-8, MCAS data, and classroom benchmark assessment data.  All of these data points can be analyzed to determine gaps in student learning and failure to reach growth milestones.  Parents are also a valuable part of this assessment, alerting teachers to where they see a student struggling with assignments.  Ms. Perkins said the School Improvement Plans and the District Improvement Plan data presentation will also show School Committee progress measurements.

Mrs. Perdios asked how the funding allocations were made.  Mr. Mullaney said the Superintendent’s Leadership Team met to analyze the priorities surfaced in the surveys and webinar meetings.  This is a 3-year allocation and can be adjusted over the life of the grant, needs may change and affect the allocation.  Mrs. Perdios is concerned about the allocation for social-emotional being too low, Mr. Mullaney said this is based on estimates that were rounded up.  Mrs. Perdios asked about additional support in classrooms for teachers who are livestreaming.  Superintendent Mulvey said this is a topic for negotiations with the Quincy Education Association so cannot be discussed in too much detail at this time.  There are concerns about adding staff positions under this grant that cannot be absorbed by the regular Quincy Public Schools budget and may cause future layoffs. 

Mrs. Perdios asked about these positions being contractual for a certain length of time so not subject to unemployment.  Superintendent Mulvey said since the requirements of the position would be similar to paraprofessionals, they would be subject to current collective bargaining agreements.

Mrs. Perdios asked about the level of Technology expenditure, what is the long-term plan for Chromebook distribution, will 1:1 implementation be the expectation for technology in future years.  Superintendent Mulvey said the current purchases are an insurance policy in case of another emergency return to remote learning.  Superintendent Mulvey said the decision to continue this in future years will be School Committee’s purview based on the available budget and priority of needs and his recommendations.  Currently the technology is valuable to assist families who are quarantining now.  Ms. Perkins said that Chromebooks usage for students is a permanent need, the technology allocation includes interactive projectors and replacing older desktops that would be difficult to address in a regular budget year. 

Mrs. Lebo asked about ESSER I, Mr. Mullaney said this was available for expenses beginning in March 2020 and spent over two years.  Custodial salaries were eligible to be covered, extra time spent on cleaning in 2020-2021.  Mrs. Lebo asked about MAP assessments, QPS uses for Grades 2-8 for math, ELA, and science.  Mrs. Lebo asked about high school subjects that are not formally assessed, such as social studies and world languages.  Ms. Perkins said that will be coordinated with department chairs.  Mrs. Lebo asked about the new clinicians, most likely to be social workers. Mrs. Lebo asked about the Technology purchases, $1.5 million is backfilling for already expended funds. 

Mr. Bregoli said that the survey response rate for high school students were very low, only 39 out of 3000 students responded.  Mr. Bregoli asked about IEPs and 504s being updated earlier than the yearly requirement, important to reflect the learning loss as soon as possible.  Ms. Perkins agreed and emphasized that accommodations remain in place until a new one is created.

Mrs. Lebo said the Homework survey was given to high school students during social studies class, so there were hundreds of responses.

The next item on the agenda was an overview of the School Improvement Plans presentation dates.  Similar to last year, the School Improvement Plans will contain a review of last year’s goals, new goals and action steps, site-based professional development plans, extended day information, family engagement, demographics, MCAS and MAP data, and facility areas of need.  In terms of goals, schools will set goals for ELA, Mathematics, Science, and social-emotional.  Reflecting the discussion last year, building principals will have more latitude but the goals should be SMART and data-driven.  MCAS data is being disaggregated and the goals can be tailored to the needs of the building, addressing student learning loss, student engagement, multi-tiered levels of support, the high schools may look at graduation rates and college and career readiness.

Ms. Roy reminded School Committee that the common data points are Grade 10 (ELA and Mathematics) and Grades 3-8 (ELA and Mathematics), Early Literacy Screening for Grades K-2, and MAP for Grades 3-8.

Mr. Santoro asked for and received clarification that the goals and action steps will be for this current school year.

Mrs. Perdios asked if the REACH program will be reflected, Ms. Perkins said in the data and action steps.

Mrs. Hubley noted that the Facilities needs will automatically be referred to the Facilities, Transportation & Security Subcommittee.

Mrs. Perdios asked if the SIP could request additional needs beyond facilities, such as an additional guidance counselor or translation support.  Mrs. Lebo is concerned about the School Committee’s ability to fulfill that.  Mrs. Perdios suggested an Other Needs category that does not include staff.

Mrs. Lebo would like to see AP, Early College, and Dual Enrollment data be included in the high school SIPs.

Mrs. Lebo said that parents seem to feel that communication is unequal between schools, suggested the SIP Goal category be Family Engagement & Communication.

Mr. Santoro made a motion to adjourn the meeting at 6:50 pm.  Mrs. Lebo seconded the motion and on a voice vote, the ayes have it.

Quincy School Committee

Policy Subcommittee

**This meeting is a Committee of the Whole**


Mr. Paul Bregoli, Chair

Mrs. Kathryn Hubley & Mrs. Courtney Perdios, Subcommittee Members


Wednesday, September 29, 2021, 6:15 pm

Coddington Building, School Committee Room


Per Governor Baker’s order suspending certain provisions of the Open Meeting Law, G.L. c. 30A sec. 20, the public will not be allowed to physically access this School Committee meeting.  Members of the Public can access the meeting live on QATV Channel 22 or at www.qatv.org.  The meeting will also be recorded for rebroadcast and posted on the QPS website on Friday, October 1, 2021.




  1. Technology & Training Program Improvement Plan                                                                          Keith Segalla



  2. School Committee Policy Section 9.11.1 Homework

                                                                   Superintendent Mulvey



  3. School Committee Policy Section 5.5.1 School Transportation Services                                                 Superintendent Mulvey



  4. School Committee Policy Section 9.8.5 Interscholastic Athletics

                                                                     Superintendent Mulvey


Any items voted out of Policy Subcommittee at this meeting will appear on the October 13, 2021 School Committee Agenda for discussion and will be eligible for vote on October 27, 2021.


POLICY SUBCOMMITTEE MEETING ~ Wednesday, September 29, 2021

A meeting of the Policy Subcommittee was held on Wednesday, September 29, 2021 at 7:00 pm in the Coddington Building.  Present were Mr. Doug Gutro, Mrs. Kathryn Hubley, Mrs. Emily Lebo, Mrs. Courtney Perdios, Mr. Frank Santoro, and Mr. Paul Bregoli, Chair.  Also present were Superintendent Kevin Mulvey, Assistant Superintendent Erin Perkins, Mr. Robert Cavallo, Ms. Julie Graham, Ms. Maura Papile, Ms. Madeline Roy, Mr. Keith Segalla, and Ms. Laura Owens, Clerk.

Executive Director Keith Segalla and IT Systems Administrator Robert Cavallo presented the Technology & Training Program Improvement Plan goals for 2021-2022: (1) Improve home-to-school communications by researching, redesigning, and implementing a new Alert Notification system by October 2021 (Completed); (2) Continue to support the implementation of computer-based online assessments by June 2022 (MAP, ACCESS, MCAS 2.0, Advanced Placment); (3) Continue to provide and support a variety of technology training opportunities for QPS staff by June 2022; (4) Continue to identify and increase funding opportunities for digital learning initiatives by June 2022.  In reflecting on the 2020-2021 school year, technology was a priority for Quincy Public Schools with 7,000 new Chromebooks for students and 1,000 laptops for staff purchased and deployed.  Wireless technology was upgraded at all school sites and mobile hotspots available for student home use.  The detail for the IT Department hardware and software expenditures (QPS FY2022 budget) was also shared.  In addition to the items that will be funded by the ESSER III grant funding (additional student Chromebooks, interactive projectors, and educational software), IT hardware priorities would be to purchase document cameras, computer replacements, additional professional staff laptops, and headphones for use on standardized assessment administration. 

Mrs. Perdios asked about the new School Messenger alert system, Mr. Segalla said principals can continue to use for school announcements and emergencies.  Mrs. Perdios asked about translation for messages, the new system has the capacity to translate written messages via Google Translate and the capacity for recording in multiple languages.  Mrs. Perdios asked about Zoom accounts for PTOs.  Mrs. Perdios asked about the Chromebooks ordered for the younger grades, Mr. Mulvey will provide additional information.  Mrs. Perdios asked about the discrepancy in computers between the high school, NQHS removed five computer labs to create additional classrooms.  With the 1:1 Chromebook distribution for students, there is less demand for computer labs. 

Mrs. Perdios said that in the Acceptable Use Policy for Students, section 6 needs revision to protect student privacy.

Mrs. Hubley asked about Zoom licenses not being available for teaching staff this year.  Mr. Cavallo said administrators have Zoom licenses, all staff have access to Google Meet.   Mrs. Hubley said that the IT staff members have 3-4 schools each, questioned if additional staff needed.  Superintendent Mulvey said there will be a proposal for additional staff in Spring 2022 budget.  Mr. Segalla said that there is a staff member dedicated to Chromebook implementation. 

Mrs. Hubley asked about the 10 interactive projectors purchased with this year’s budget funding, four are for North Quincy High School and six are for new elementary classrooms.

Mr. Gutro said that COVID-19 has tested the IT department in the last 18 months, thanked Mr. Segalla and Mr. Cavallo and the whole team for all of the work to install, maintain, and train for technology.  Mr. Gutro asked about the Digital Literacy team, Ms. Perkins said it will re-convene this year.  In 2020-2021, the elementary Digital Literacy staff were teaching and assisting with training staff on digital resources.

Mr. Santoro asked about the issue with Quincy Public Schools email communicating with certain email domains (Yahoo, Comcast, AOL, Hotmail).  Mr. Cavallo said that emails coming through Aspen are seen as spam by these domains and we encourage families to utilize Gmail accounts whenever possible.  We continue to petition the parent company for these domains to allow our emails through.

Mrs. Lebo asked about the $117,000 cost for Aspen, that is an annual fee.  Mrs. Lebo said that some teachers use Google as a gradebook, so parents do not have access to this detail.  Mrs. Lebo would like there to be a consistent platform that parents can have access to the data.  Mrs. Lebo and Mr. Gutro agreed that parents have had concerns about not knowing until it was too late about poor student performance.

Mr. Gutro said that there should be another solution to the email issue beyond inconveniencing parents by having them change email addresses.

Mrs. Perdios suggested that parents can have Gmail accounts forwarded to their other email accounts as a backup plan.  Mrs. Perdios suggested that we remind families to check their Spam folders for diverted emails.

Mr. Bregoli said that several years ago, there was a plan in place to systematically replace computers that were over 8 years old.  Mr. Segalla said there are over 1000 desktops that are eight years old or over and these are being replace as grant funds and the budget allows.

Mr. Santoro said that technology becomes quickly outdated and keeping up with these expenditures requires constant adjustment.

Mrs. Hubley made a motion to approve the Technology & Training Program Improvement Plan.  The motion was seconded by Mrs. Perdios and on a voice vote, the ayes have it.

Superintendent Mulvey recommended that School Committee Policy 9.11.1 Homework does not need to be updated for this school year.  Since Quincy Public Schools are operating fully in-person, the regular Homework Policy is in effect.

Superintendent Mulvey recommended that School Committee Policy 5.5.1 School Transportation Services be updated to reinstate language for “one and a half miles” which was changed to “two miles” for the 2020-2021 school year.

Mrs. Perdios asked about staffing concerns, Superintendent Mulvey said that three Special Education routes are being assisted by National Guard and there are Quincy Public Schools driver candidates undergoing training.  Superintendent Mulvey thanked Mr. Draicchio and the Transportation staff, drivers, and monitors.

Mrs. Perdios asked for clarification, the National Guard drivers are covering Special Education routes.  Superintendent Mulvey said the National Guard drivers supporting the Special Education routes allows for the maintenance of the general education

Mrs. Perdios asked about monitors, there is still a shortage, but some paraprofessional staff members are taking on extra responsibilities and riding buses where there are open positions.

Mrs. Perdios asked about monitors, there are not monitors on the big bus general education routes.  Ms. Perkins said the windows are down and that masks are required for students and staff.

Mr. Gutro asked for clarification, the bus routes have been running for students living 1.5 from school and beyond.  This is an update to the policy that reflects the current practice.  Mr. Gutro asked about transportation fees.  Ms. Owens clarified that in the past, students who live between 1.5 and 2 miles from their school were charged $200 per year to ride the school bus.  Families are not being charged for this school year.  Students who live two miles or more from school are transported free of charge, per state law.  Families who live between 1.5 and 2 miles from school and are eligible for free or reduced price meals are also transported free of charge.

Mrs. Perdios asked for consideration of transporting students outside the Central Middle School district who attend the APC program to and from school.

Mrs. Hubley made a motion to approve the recommended change to School Committee Policy 5.5.1 School Transportation Services.  Mrs. Perdios seconded the motion and on a voice vote, the ayes have it.  The Policy will be on the October 13 School Committee Meeting agenda for discussion and eligible for vote on October 27.

Superintendent Mulvey said that for School Committee Policy 9.8.5 Interscholastic Athletics, he is recommending no change to the existing Policy.  The Athletic Directors surveyed the Patriot League Athletic Directors and the MIAA and no one relaxed Fall Athletics Eligibility requirements.  A total of seven returning athletes were ineligible and all have the opportunity to regain eligibility during the first term.

Mrs. Lebo agreed with the recommendation and asked for follow up with the affected students to be sure they were supported by the Guidance staff.

Mr. Santoro asked about the release of report cards at the high school level.  Ms. Owens clarified that report cards are published electronically on Aspen at the same time for both high schools.

Mrs. Hubley made a motion to adjourn the Policy Subcommittee meeting at 8:00 pm.  Mrs. Perdios seconded the motion and on a voice vote, the ayes have it.