Sept. 11, 2013 School Committee Meeting


Special Meeting of the Quincy School Committee
Wednesday, September 18, 2013
Gillooly Room, NAGE Building, 1st floor
5:00 p.m.

I. Approval of Minutes: None.

III. Superintendent’s Report: None.

IV. Old Business:

V. New Business:

A. Meeting Overview/Purpose - Mayor Koch, Ms. Isola

B. District Improvement Plan 2013-2014 - Superintendent DeCristofaro

1. Overview (Attachment A)

2. Superintendent’s Annual Plan (Attachment B)

3. System Goal Setting

C. District Improvement Plan-School Committee Connections - Ms. Isola

1. Quincy School Committee Subcommittee Organizational Alignment (Attachment C)

2. Review of Current Subcommittee and Ad Hoc Agenda Items (see next page)

3. Subcommittee Chairs Goal Presentations (Attachment D)

4. SIP/PIP Review Calendar (Attachment E)

VI. Additional Business:

VII. Communications:

VIII. Reports of Subcommittees: None.

IX. Executive Session: None. 

X. Adjournment:


Subcommittees of the School Committee

Subcommittee Items

Budget & Finance

School Facilities & Security

  1. Sterling Building Plans Referred to Subcommittee by the School Building Task Force in 1998.

  2. Coddington Hall Referred to Subcommittee at the May 18, 2011 School Committee Meeting. The City of Quincy has appropriated funds to refurbish Coddington Hall to serve as the Quincy Public Schools administrative offices. Wessling Architects has completed the design phase of the project and construction bids are scheduled to go out in early October. All bids being in order, construction should begin in January 2013.

  3. Houses on Saville Avenue Referred to Subcommittee at the May 18, 2011 School Committee Meeting. Currently home to the City’s Public Building department, the School Committee and Superintendent see no future educational uses for these properties.

  4. Outside Lighting Audit Referred to Subcommittee at the February 8, 2012 School Committee Meeting. To address safety concerns, an audit was requested to look for lights that need repair or replacement and locations that would benefit from additional lighting.

  5. President’s City Inn Referred to Subcommittee at the October 10, 2012 School Committee Meeting. Safety concerns have been expressed about this property that abuts the new Central Middle School. 

  6. Classroom Door Locks Referred to Subcommittee at the January 23, 2013 School Committee Meeting. Review of current status by school underway as well as cost estimates for upgrading all schools to meet recommended standards.

  7. School Lobby Security Controls Referred to Subcommittee at the January 23, 2013 School Committee Meeting. Review of existing visitor protocols, with special consideration of current high school policies and discussion of enhancements moving forward for all schools.

  8. Solar Array Installation on School Roofs Referred to Subcommittee at the June 12, 2013 School Committee Meeting for further review and discussion.

Health, Transportation & Safety

  1. School Meal Charges Referred to Subcommittee at the March 21, 2012 School Committee Meeting. New state and federal regulations require formalization of the school meal charges policy.

  2. Science Lab Safety: Referred from the Teaching and Learning Subcommittee at the April 2, 2012 meeting. High School and High School Science labs have been reviewed and needed updates for compliance completed as of September 24, 2012 Special School Committee Meeting. Monitoring of supplies will be handled by High School Safety Team; need similar plan for Middle Schools.

  3. Positive Behavioral Interventions and Supports (PBIS) Referred to Subcommittee at the September 24, 2012 Special School Committee Meeting. Student Support Services working with Lincoln Hancock, Clifford Marshall, and Parker Elementary Schools on piloting this initiative.

School Policy

  1. Graduation Requirements Referred to Subcommittee at the September 7, 2011 School Committee Meeting and discussed at the October 11, 2011 School Policy Subcommittee. The discussion centered around adding a fourth year of Math as a graduation requirement; the issue is tabled until more is known about the impact of the new Common Core Standards on the Massachusetts frameworks.

  2. New Educator Evaluations Referred at the September 7, 2011 School Committee Meeting and shared with the Teaching and Learning Subcommittee. Further discussion will be held in joint Subcommittee Meetings and Executive Session as it pertains to collective bargaining.

  3. High School Community Service Referred to Subcommittee at the December 14, 2011 School Committee Meeting. A resolution was introduced proposing a Community Service requirement; pilot program for Grades 10 and 11 is underway for 2012-2013 school year.

  4. Adding CPR as a Graduation Requirement Referred to Subcommittee at the March 21, 2012 School Committee Meeting. Review and discussion of existing policy requested.

  5. Advertising/Sponsorship Opportunities Referred at the June 13, 2012 School Committee Meeting. Review and discussion of amending the existing policy requested to explore the possibility of raising revenue by accepting advertising sponsorships.

  6. Extracurricular Eligibility Referred at the March 25, 2013 Ad Hoc Athletics Rules Subcommittee. Review and discussion of the existing policy and consideration of increasing the requirements.

  7. Dedication of Faxon Field Flagpoles Referred at the June 12, 2013 School Committee Meeting; proposal is to name the flagpoles in honor of Lou Tozzi, Geoff Hennessy, and Christopher Kennedy.

  8. Dedication of Central Middle School Gymnasium Referred at the June 12, 2013 School Committee Meeting; proposal is to name the gymnasium in honor of Mike Cassali.

  9. Dedication of Atherton Hough Elementary School Computer Lab Referred at the September 11, 2013 School Committee Meeting; proposal is to name the computer lab in honor of William Dunn, Jr.

Special Education

  1. Substitute Teachers for SPED Originally referred to Subcommittee at the January 17, 2007 School Committee Meeting. At the Special School Committee Meeting on January 28, 2012 and the Special Education Subcommittee meeting on February 1, 2012, it was agreed that some progress has been made in the way that substitute teachers are informed and educated about accommodations for special needs issues. A form has been developed for classroom teachers to share information and the goal for implementation is the 2012-2013 school year.

  2. Special Education Program Assessment Referred to Subcommittee at the January 28, 2012 Special School Committee Meeting. This will be an ongoing discussion of the curriculum initiatives for Special Education.

Rules, Post Audit & Oversight

Teaching and Learning 

  1. New Educator Evaluations Referred at the September 7, 2011 School Committee Meeting and shared with the School Policy Subcommittee. Two meetings have already been held to begin exploring the requirements of the new regulations (9/21/11 Ad Hoc Subcommittee meeting and February 13, 2012 Teaching and Learning Subcommittee meeting) and further discussion will be held in joint Subcommittee meetings and Executive Session as it pertains to collective bargaining.

  2. Media Specialists in Elementary and Middle Schools Referred at the January 23, 2012 School Committee Meeting. The Citywide Parents’ Council presented a signed petition representing the request to restore these positions in the FY2014 budget and seek additional funding to address the positions for the remainder of the
    2012-2013 school year.

Ad Hoc Committees:

Channel 22

Created at the October 27, 2007 School Committee meeting to encourage the greater use of Channel 22 across Quincy Public Schools.

Central Building Committee

Athletic Rules

Created at the October 24, 2012 School Committee meeting to continue discussion on Massachusetts Interscholastic Athletic Association rules.


Quincy, Massachusetts - September 18, 2013
Special Meeting of the Quincy School Committee

Special Meeting

A special meeting of the Quincy School Committee was held on Wednesday, September 18, 2013 in the Gillooly Room of the NAGE building at 5:00 pm. Present were: Mr. Paul Bregoli, Mrs. Kathryn Hubley, Mayor Thomas Koch, Chair, Mrs. Emily Lebo, Mrs. Anne Mahoney, and Ms. Barbara Isola, Vice Chair.

Vice-Chair Presiding

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There was a moment of silence for the victims of this week’s tragedy in the Washington Navy Yard and also for Mrs. Cindy Wilson, a Quincy Public Schools teacher at several elementary schools

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The Superintendent called the roll and Mrs. Lebo and Mr. McCarthy were absent. Also present were: Dr. Richard DeCristofaro, Secretary; Ms. Laura Owens, Clerk; Mrs. Carey, Mrs. Clancy, Mrs. Cunningham, Mr. Draicchio, Mrs. Fredrickson, Ms. Garofalo, Ms. Hallett, Mr. Kelly, Mrs. Kisielius, Mrs. Lally, Mr. Mullaney, Deputy Superintendent Mulvey, Mrs. Papile, Mrs. Perkins, Ms. Roy, and Mr. Keith Segalla.

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Open Forum

As no one requested to speak at Open Forum, the School Committee went on with the business at hand.

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New Business

There was no Approval of Minutes, Superintendent’s Report, or Old Business on the Agenda, so the Vice Chair moved directly to New Business.

Dr. DeCristofaro introduced some staff members with new positions in the Quincy Public Schools: Cindie Lally, Payroll Manager and Kathryn Clancy, Assistant to the Business Manager. He also introduced the Special Education Team Administrators: Catherine Carey, Donna Cunningham, and Richard Kelly.

Mrs. Lebo arrived at 5:05 pm.

Ms. Isola then reviewed the purpose of the meeting: for each Subcommittee chair to review and revise their current goals and Agenda items. Ms. Isola noted that last year, this proved to have been an effective way to start the school year and allowed the Committee to accomplish a significant amount over the rest of the school year.

District Improvement 2013-2014

Dr. DeCristofaro then spoke about the Superintendent’s Annual Plan that will be presented at the September 25, 2013 School Committee Meeting. He reviewed Plan the District Improvement Plan, the Team Organization structure, and the focus on working in a team and having common goals. Quincy Public Schools is a distributive model of management, with each person in the system having a place in site-based or system-wide teams. The school system is focused on curriculum and instruction, both organizationally and through budget appropriations. Each team reviews the Framework standards, key questions, indicators, and benchmarks to plan their work and then work their plan through goal setting aligned with documentation and other sources of evidence. Other components of the District Improvement Plan include the Curriculum Plan, the Technology Plan, the Professional Development Plan, the Budget Book, the District Profile, and the School and Program Improvement Plans. The Educator Evaluation process was added this year as a ninth component. The District Improvement Timeline shows the cycle for each of the District Improvement Plan’s components for planning, implementing, assessing, and reflection. All of the components are readily available to the public on the Quincy Public Schools website on the QPS Info page; an Overview links to each of the District Improvement Plan’s components and supporting documentation.

The Superintendent’s Annual Plan presents seven goals for School Committee to choose from and this will be finalized at the September 25 meeting.

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District Improvement Plan ~ School Committee Connections

The School Committee and Superintendent and Leadership Team members present then split up into Subcommittee groups to discuss their goals and to review the items on the Agenda for each Subcommittee.

After meeting in Subcommittee groups, the School Committee reconvened at 5:40 to share their discussions.

When the group discussion resumed, each Subcommittee had the opportunity to propose additions and changes to their goals and to set meeting dates. For the Budget and Finance Subcommittee, their goal and purpose will remain as presented. For the Facilities and Security Subcommittee, Mayor Koch reviewed the progress of the Security upgrades with Mr. Draicchio. The items in Facilities and Security will be reviewed and prioritized at the first Subcommittee of the year. For the Health, Transportation and Safety, the first two items on the School Committee Agenda will be retained. A third goal will be added: Increasing communication with parents on nutritional guidelines and standards of our new Wellness Policy.

For the Policy Subcommittee, all items currently in Subcommittee on the Agenda will be retained. Mr. Bregoli noted that the item related to CPR training might be something to work with the new High School Health Interventionists moving forward. For the High School Community Service pilot, the Community Service Coordinators will be invited to the first Policy Subcommittee meeting to discuss student completion of hours during the summer and increased roles for the Deans and Class Advisors. At the end of the year, Mr. Bregoli would like to assess adding Grade 10 to the pilot. The Math Graduation Requirement discussion is waiting on information from the state on whether this will become a mandate. Facility dedications will be discussed at the first Subcommittee meeting and at subsequent meetings, there will be discussions about extracurricular eligibility and advertising/ sponsorship. Mrs. Mahoney will share her research on how other cities and towns structure this. Mr. Bregoli made a motion to add the Residency Policy to the items in Subcommittee for review. On the motion, he noted that he would like to see a more detailed policy that outlines residency verification procedures. Mrs. Lebo seconded the motion and on a voice vote, the ayes have it.

The Special Education Subcommittee is unique in its close collaboration with parents on agenda items for the four Subcommittee meetings. The goal for this year is to facilitate communication about the implementation of the Special Education Program Improvement Plan by monitoring and reporting on compliance with Special Education regulations and supporting initiatives to increase communication and professional development for parents and teachers. There are also proposed main topics for each of the four meetings: (1) presentation of the Program Improvement Plan, (2) Evaluations and the IEP Process, (3) Highlighting Special Programs; and (4) Social and Academic Success for Students with Disabilities. In addition, the Subcommittee will work with QPAC to increase parent participation at meetings, including posting videos of presentations on QPS’s SchoolTube site.

The Teaching and Learning Subcommittee made wording changes to Goal 1, adding a step to review the District Profile in Winter 2013 and amending the first step to include review of a Library Program Improvement Plan. For Goal 2, “and assessment” was added after “curriculum” and the third goal was changed: To be informed and updated on all issues regarding the implementation of the Massachusetts Educator Evaluation process and its effectiveness. Action steps will be added to this goal as the year progresses.

A draft calendar of proposed meeting dates for the October and November review of Program Improvement and School Improvement Plans was shared and changes proposed. A revised calendar will be shared.

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There was no Additional Business, Communications, Reports of Subcommittees, or Executive Session.


On a motion by Mayor Koch, seconded by Mrs. Hubley, the Special School Committee Meeting was adjourned at 6:00 pm. The ayes have it.